Your Grant is Approved: Next Steps

Grant Agreements

When notified of the success of your proposal, you will be required to complete the appropriate Grant Agreement Form and return it to the Grants Coordinator before you will receive your cheque.

Community Grants Agreement with Terms and Conditions

Stark Family Fund Agreement with Terms and Conditions

Our Process for Final Reporting

Option 1: Make an Oral Report

In lieu of a written final report, you can opt to have a conversation (in person or virtual) with our staff so we can learn about the impact of the grant. This initiative is reflective of the Foundation’s goal in prioritizing learning and relationship building with our grant recipients. We strongly encourage you to connect with our Grants Officer, within 30 days after completion of your project by emailing to schedule a conversation. The questions can be found below.

Option 2: Make a Written Report

If you wish to continue with a written final report, you may do so. The template can be found below. Final reports are due 30 days after completion of the project. All projects are expected to take place within one year of receiving the grant. Questions about the final report may be emailed to

Need an extension or alteration?

If there are extenuating circumstances that have altered the anticipated completion date of your project, you must notify us immediately. An extension may be granted by the Foundation at its discretion, after reviewing the extension request which must include a revised timeline and budget.

Final Reports Templates for CFKA Granting Programs:

Oral Reports: Conversation Process and Questions

Written Reports: Community Grants Final Report Form

Stark Family Fund Final Report Form


Please note: we no longer require a final budget or copies of receipts for grant-related expenses be submitted to us, but per CRA requirements they should be kept for your own records.

There is no formal final report requirement for the Regina Rosen Food First Fund, but you will be asked to submit a brief project update, and encouraged to share stories and photos of the impact of the grant.

Final reports for the Nan Yeomans Grant for Artistic Development must be submitted to the Kingston Arts Council, per the grant agreement signed with them.


Recognition Requirements 

By recognizing the support of the Community Foundation for Kingston & Area and its donors, you are helping build the giving spirit in our community while promoting your project and organization. We require all grant recipients (from all granting programs) to acknowledge the support of the Foundation. There are a variety of options available to you. Details can be found in the Grant Recognition document which was also given to you with your grant cheque or by the link below.

Grant Recognition Document


Help Us Share Your Story

We want to hear how your project is going and the difference it’s making in our communities! 

The Foundation has developed a template that allows you to quickly share your stories and updates with us. In turn, we can share your stories with our broader audience through our monthly electronic newsletter, social media, website, and other communication vehicles. If you are interested in spreading news of your good work, please fill out our Story Telling Template and send it back to us!

You can also tag us on social media @CFKingstonArea.


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Community Foundation for Kingston & Area