Community Impact Officer

The Community Foundation for Kingston & Area has been connecting local generosity to local need for over 30 years. We administer public granting programs that direct meaningful resources to charitable organizations across our region. As our Community Impact Officer, you'll steward those programs from open application to payment, ensuring our processes are rigorous, equitable, and genuinely useful to the organizations we exist to support. This is a role for someone who has seen philanthropy from multiple angles and wants to make it work better.

Reporting to Executive Director and working closely with the volunteer chairs of our grants committees, the Community Impact Officer is responsible for managing numerous processes, tasks, and projects through a combination of working closely with a small staff team and numerous volunteers to successfully oversee and execute all aspects of the Foundation's competitive granting programs. The Community Impact Officer serves as a non-voting member and Recording Secretary for the Grants Strategy and Impact Committee (GSI), a standing committee of the Board and primary staff liaison for the Grants Committee and the Stark Family Fund Committee.

 

Learn about our Impact Priorities.
Learn about our Competitive Granting Programs

Job Responsibilities and Duties:

1.0  Oversees and executes all elements of the Foundation's competitive granting programs (70%)

Community Grants, Stark Family Fund, Youth Advisory Committee Grants, Nan Yeomans Grant for Artistic Development,  John Gerrersen Leadership Award, ad hoc granting programs.

• Providing overall support to the relevant Grant Committee Chair and Grant Committee.
• Maintaining the Terms of Reference for all the community grant review committees.
• Updating application forms and instructions as needed.
• Coordinating and scheduling relevant Grants Committee meetings and the grants review processes.
• Planning and delivering information sessions for grant applicants.
• Liaising with community grant applicants; encouraging applications, guiding them through the application process, answering questions, etc.
• Announcing calls for applications.
• Recruiting and training community volunteer grant reviewers as required.
• Preparing and distributing applications and reports to grants committee members.
• Ensuring confidentiality agreements are signed annually by all grant review committees. Ensuring all grants made are to eligible qualified donees.
• Reviewing grant applications for completeness and eligibility requirements
• In consultation with the Manager, Finance & Operations, determining funding availability for granting, and matching available funding to projects recommended for funding.
• Notifying applicants of the status of their proposals.
• Organizing grants awards ceremonies.
• In collaboration with team members and volunteers, identify and implement process efficiencies and improvements.
• Preparing granting funding recommendations reports for Grants Strategy & Impact Commitee  and the Board of Directors.
• Recording and preparing grants committee meeting minutes.
• Maintaining accurate records of all funds and grants using the Foundation's centralized database (Grant Lifecycle Manager/CSuite) and other internal record keeping systems.
• Maintaining and revising relevant office forms and procedure manuals.
• Tracking, receiving, reviewing, and filing final grantee reports.
• Mainlining grants committee records (volunteers, meetings, granting recommendations).
• Maintaining full and complete documentation on the grants program.
• Assisting in the gathering and analysis of statistics about granting to communicate impact and track (amounts, areas etc.).
• Continual data analysis for impact, relevance, and responsiveness of CFKA's granting.
• Creating, conducting, and analyzing results of surveys of interest-holders.
• Researching best practices in community granting.

2.0 Supports Donor Relations & Stewardship (10%)

• Supporting the Donor Experience Officer in strengthening donor relations through timely communications with fund advisors regarding the various funds and the impacts
  Acting as the secondary liaison for grant requests through the Donor Advised and/or Flow-Through granting programs

3.0 Supports the development of strong communications pieces that demonstrate the impact of Community Foundation grants (10%)

• Reviewing grant reports, communicating with grantees to identifying compelling stories.
• Assisting with production of various communication materials from the Foundation team for various communications pieces through identification of stories, writing articles, engaging volunteers, and grant recipients to write articles and submit photos.
• Updating the grants sections of the website as needed to ensure content is up to date and relevant. Preparing summaries and briefing materials on granting activities at the request of the Executive Director.
• Assiting with preparing media releases on grating announcements.

4.0 Assists with overall promotion and community outreach of the Foundation (5%)

• Representing the Foundation at public and grantee events, and various community tables.Assisting in organizing/facilitating media interviews as requested.
• Maintaining and updating grants related information on the Foundation's website.
• Providing up to date content, data and stories for marketing and communications pieces such as annual reports, website, newsletter, social media and promotional material.

5.0 Other duties as required  (5%)

• Providing back up support to other team members ,and
• Other duties as assigned.

Qualifications & Education

• Completion of post-secondary degree or diploma or equivalent experience.
• Internationally trained professionals and/or applicants with equivalent international experience are welcomed to apply.

Experience

• Experience using large donor databases (data entry, export, analysis).
• Experience in the non-profit sector. Familiarity with the local non-profit sector is an asset.
• Experience with/ knowledge of granting process (writing, applying for grants; reviewing grant/other applications; implementing and reporting on grants at an agency level).
• Experience in such as volunteer management at a non-profit
• Experience in public relations an asset.

Travel

• Limited out of town travel within south eastern Ontario may be required to support our granting program.
• Valid drivers license is an asset, but not required.

Skills

• Strong verbal and written communication skills; excellent interpersonal skills.
• Demonstrated ability to work with diverse groups of people (community members, volunteers, donors).
• Proficient with MS Office Suite and databases.
• Intermediate to Advance level Excel, for data analytics (ability to use pivot tables an asset)
• High degree of professionalism, accuracy, and confidentiality.
• Solid organizational skills, exceptional attention to detail, proven ability to produce high quality reports and documents.
• Initiative, collaborative team approach and effective problem-solving skills.
• Effective time management: able to prioritize work and meet

Hours of Work

• 37.5 hours per week.
• Generally, the hours of work are 8:30 am to 4:30 pm
• Some evening hours will be required for Board and some committee meetings. 

Location

• This is a full-time administrative position located at the offices of the Community Foundation at 275 Ontario St in Kingston, Ontario. 

Compensation

• Hiring salary range is $54,600-$65,000, commensurate on experience and education.
• This role is placed on Level 4 of the Community Foundation's salary grid, with a salary range of $54,600 -$89,600 
• Compensation includes group insurance benefits plan (Health, AD&D and Life) available after the probationary period.
• Parking is available as a taxable benefit.
• Ongoing professional development opportunities are available.

Recruitment Process

Our hiring process for qualified candidates generally includes:

• Initial screening of applicants
• Interview with Manager, Finance & Operations and Executive Director
• Written assignment
• Final Interview (if required)
• Reference Check (3 references)

Note: The Foundation does not use AI software in its hiring and/or selection process.

HOW TO APPLY

• Interested candidates should submit their cover letter and resume as a consolidated document to careers@cfka.org by 11:59 PM on May 24, 2026. Please save your document in .PDF, .doc, .docx format using Last Name, First Name as your naming convention.
• The Community Foundation for Kingston & Area is a signatory to the Kingston Workplace Inclusion Charter and is committed to fostering a positive, inclusive, and equitable workforce reflecting the community we serve, and we encourage members of the designated equity-deserving groups from all diverse backgrounds to apply and self-identify. Please inform us of any accommodations we need to provide to ensure a barrier-free recruitment experience for you. Contact us at 613.546.9696 or careers@cfka.org