We are Hiring an Office Assistant
We are Hiring: Office Assistant
NOTE: This position is funded by the Government of Canada through the Canada Summer Jobs program. It is for 280 hours between date of hire and December 31, 2021. You must be aged between 15 and 30 and be legally entitled to work in Canada to apply.
This position with the Community Foundation for Kingston & Area will give the successful candidate solid exposure into the operations of a small local charitable organization. They will gain experience by working directly with members of the team and volunteers on a variety of administrative tasks and projects, primarily focused on supporting administrative operations, but also supporting Foundation activities relating to communications, granting, and fundraising and other special projects as assigned (based on the organization’s priorities and the candidate’s skills).
Position Duties & Responsibilities:
- Answering the phone
- Opening and directing or processing office mail and emails
- Preparing donations for gift processing by the bookkeeper
- Preparing mailings (letters, donation receipts, newsletters)
- Data entry: verifying and updating data in the Foundation’s database (donors, volunteers)
- Supporting the Foundation’s many volunteer committees (e.g., preparing and formatting agendas, sending meeting invitations, filing minutes)
- Assisting marketing & communication activities as requested, such proofing and formatting documents, testing links in on-line newsletters, sourcing images (photos or graphic design)
- Assisting with the coordination of meetings and events (currently all on-line) including preparing invitations, managing registrations and tracking responses
- Conducting research into topics as requested
- Keeping office tidy and ensuring supplies are stocked
- Providing general administrative support to assist the Executive Director and staff team with tasks/projects as needed
- Interested in working with non-profit organizations
- Quick learner
- Highly organized, detail-oriented
- Strong computer skills: Microsoft (Word, Excel, PowerPoint), experience with data bases an asset.
- Strong communication skills
- Work well independently
- Good problem-solving skills
- Take directions well
- Trustworthy. Confidentiality is a MUST
The following, while not required, would be an asset.
- Graphic design (in programs such as Photoshop, InDesign, video editing software)
- Knowledge of/experience working or volunteering with non-profits.
This position has been made possible by funding from Canada Summer Jobs therefore youth applying must meet all the criteria below:
To be eligible, youth must:
- be between 15 and 30 years of age at the start of the employment*;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
Location: The job will primarily be at the office, but candidate should have the ability to work remotely if required due to local or provincial COVID restrictions.
Hours of Work: Exact working hours will be explored with successful candidate, between the hours of 8:30 am – 4:30 pm, Monday – Friday. The position could be full-time or part time (2-3 days a week) based on the Foundation’s needs and the successful candidate’s preferences. Our grant from the Canada Summer Jobs Program covers a total of 280 hours between the employment start date to the end of December 2021. There is the possibility of the contract being extended.
*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.
**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.
The Community Foundation for Kingston & Area is committed to fostering a positive, inclusive, and equitable workforce reflecting the community we serve, and we encourage members of the designated groups and from all diverse backgrounds to apply and self-identify. Please inform us of any accommodations we can to make. Contact us at 613.546.9696 or email@example.com
How to Apply: Interested applicants should submit their resume and a cover letter to firstname.lastname@example.org no later than Thursday August 26, 2021.
When you give to the Community Foundation you can have confidence that your community will continue to benefit from your gift for many years to come.
2023 Year End Tax Tips
Both the federal and provincial governments offer donations tax credits that, in combination, can result in tax savings of up to 55% of the value of your gift in 2023, depending on your province or territory of residence. With total cash donations up to $200 in a year, the federal donation credit is 15% of the donation amount. For total donations exceeding $200 in a year, the federal donation credit jumps to 29% (33% to the extent taxable income exceeds $235,675) of the donation amount. Provincial donation credits are also available and the total credit may be up to 55% once total annual donations exceed the $200 in a calendar year.
December 31 is the last day to make a donation and get a tax receipt for 2023. You can help a wide range of charities with a single gift to our endowed Community Fund, support your favourite charity or cause by giving to one of our over 225 funds, or establish your own fund.
Credit Card or VISA Debit Card
If you’re ready to make your gift now, then use our secure online giving page. You have the option of choosing any one of our funds, giving ‘in memory of/in honour of’ instructions, and more. Or, if you prefer, you can simply call 613-546-9696 to make your donation over the phone using your Visa, MasterCard, or AMEX, or VISA Debit card. You can make a one-time gift, or sign up to make a regular monthly donation.
Please make your cheque payable to Community Foundation for Kingston & Area (or “CFKA”), and write your intended fund in the memo line. Drop it off or mail to: 275 Ontario Street, Suite #100, Kingston, ON, K7K 2X5.
Gifting publicly-traded securities, including mutual funds and segregated funds, with accrued capital gains “in-kind” to a registered charity or a foundation not only entitles you to a tax receipt for the fair market value of the security being donated, it eliminates capital gains tax too. You should plan gifts in-kind well before year end, to allow for sufficient time to make arrangements. A gift of publicly-traded securities is the transfer of ownership of stocks or bonds to the Community Foundation for Kingston & Area. If you own shares that have increased in value, 50 per cent of the capital gains are taxable. However, if you donate these shares in-kind to CFKA, the gain is tax-exempt. Learn more.
Form 1: Direction to Transfer Securities or Mutual Funds Electronically as a Charitable Donation Complete Form 1 to give your financial advisor/broker the instructions to make the gift to CFKA. The form contains all the information your advisor will need to make the transfer. They will then submit this form to our broker at CIBC Wood Gundy to advise that the transfer is pending.
Form 2: Notice of Transfer of Securities
Complete Form 2 and send it to CFKA to advise us of your gift, and instruct as to what you would like your donation to support.
Your AMT may be higher in 2024 (compared to 2023) if your taxable income is over about $173,000, and you have income taxed at lower rates than ordinary income, or deductions or credits that reduce taxes payable, including: Capital gains, Stock options, Canadian dividends, Unused non-capital losses, net capital losses, or limited partnership losses from prior years, and Non-refundable tax credits, including the donation tax credit. Speak to your tax profession to see how AMT could affect your situation in 2024, and, if appropriate, to consider triggering a gain or exercising employee stock options.
Contact us at 613.546.9696 or email@example.com if you need any further assistance.